Privacy Policy
Last Update: 4 December 2025
This Privacy Policy explains how Snyman Business Consulting, trading as Quiet Foundry (“Quiet Foundry”, “we”, “us”, “our”) collects and uses your personal data when you visit our website at quietfoundry.io (the “Site”) or interact with us in relation to our products (such as Quiet Inbox and ShhAI Invoices).
This Policy relates to the Site and early-access communications only. Separate privacy information may apply when you use any Quiet Foundry product or service itself.
Who we are and how to contact us
The Site is operated by:
Snyman Business Consulting, trading as Quiet Foundry
Chamber of Commerce (KvK): 95123350
VAT number: 437153976B01
Registered address: 120 Wijboschstraat, 5036BC, Netherlands
For the purposes of the UK and EU data protection laws, we are the data controller of the personal data described in this Policy.
You can contact us at: contact@quietfoundry.io
What this Policy covers
This Policy applies when you:
Visit or browse the Site.
Join a waitlist or early-access list for Quiet Foundry products (for example, Quiet Inbox or ShhAI Invoices).
Contact us through a form, email or other channel linked from the Site.
Receive early product updates, newsletters or similar communications from us.
It does not yet cover full product usage (for example, when you connect Google Workspace to Quiet Inbox). We will provide additional privacy information at the point you sign up for, or use, any specific product.
Personal data we collect
Information you provide to us
When you interact with us via the Site, you may provide:
Contact details – name, email address, company name, role.
Form details – information you include in waitlist and contact forms (for example, which product you are interested in, how you currently handle admin, or questions you ask us).
Marketing preferences – whether you wish to receive product news or early-access invitations.
If you contact us directly (for example by email), we will also process the content of your message and any information you choose to share.
Information we collect automatically
When you visit the Site, we may automatically collect:
Technical data – IP address, browser type and version, device information, operating system, language settings.
Usage data – pages viewed, time spent on pages, clicks, scroll depth, referring URL, and other information about how you navigate the Site.
This information may be collected using cookies and similar technologies. For details, see our Cookie Policy.
Information from third parties
We may receive limited information about you from:
Analytics and advertising partners (for example Google, Meta/Facebook, HubSpot, Pinterest, TikTok) where you have interacted with our content or adverts on their platforms.
Social media platforms if you interact with our pages or posts and choose to share information with us.
The information we receive from third parties is controlled by those third parties’ own privacy policies.
How we use your personal data (purposes and legal bases)
We only use your personal data when we have a valid legal basis to do so under data protection law. Typically, this will be one of: consent, contract, legitimate interests, or legal obligation.
Running and securing the Site
We use technical and usage data to:
Operate and maintain the Site.
Diagnose and fix technical issues.
Keep the Site secure and prevent misuse.
Legal basis: our legitimate interests in providing a secure, functional website and protecting our business and users.
Responding to enquiries and providing early access
We use your contact and form details to:
Respond to questions or requests you send us.
Manage our waitlists and early-access lists.
Invite you to try Quiet Foundry products (such as Quiet Inbox and ShhAI Invoices) when appropriate.
Legal basis:
Taking steps at your request prior to entering into a contract (for example, discussing our products).
Our legitimate interests in operating and growing our business and developing customer relationships.
Sending updates and marketing
If you opt in (or where permitted by law, if you have not opted out), we use your contact details to:
Send product updates, early-access invitations and relevant news about Quiet Foundry and our tools.
Ask for feedback to help us refine our products.
Legal basis:
Your consent, where required (for example for email marketing to individuals).
Our legitimate interests in promoting and improving our services, where the law allows us to rely on this and you have not opted out.
You can opt out of marketing emails at any time by clicking “unsubscribe” in any email or by contacting us.
Analytics and improvement
We use analytics data to:
Understand how visitors use the Site.
Measure which content is most useful.
Improve layout, design and performance.
Legal basis:
Your consent for non-essential cookies and similar technologies, where required by law.
Our legitimate interests in understanding and improving how the Site is used, where consent is not required or has been given.
Changes to this Cookie Policy
We may update this Cookie Policy from time to time, for example if we:
Add or remove cookies; or
Change the tools or services we use.
When we make changes, we will update the “Last updated” date at the top of this page. We may also show you a new cookie banner or prompt you to review your preferences if the changes are significant.
Compliance and legal obligations
We may use any of the categories of data above to:
Comply with legal or regulatory requirements.
Establish, exercise or defend legal claims.
Prevent, investigate or respond to suspected fraud, security incidents or other misuse.
Legal basis:
Legal obligations we are subject to.
Our legitimate interests in protecting our rights, users and business.
Cookies and similar technologies
We use cookies and similar technologies on the Site for:
Essential functions (for example, sessions and remembering your cookie choices).
Analytics and, where implemented, advertising and marketing.
For detailed information on the cookies we use, the purposes they serve and how you can manage your choices, please see our Cookie Policy.
Sharing your personal data
We do not sell your personal data.
We may share your personal data with:
Hosting and infrastructure providers – for example, Framer and related hosting services that serve the Site.
Analytics and marketing providers – for example Google (Analytics/Ads), HubSpot, Meta/Facebook, Pinterest, TikTok and similar platforms that provide analytics, advertising or marketing tools we choose to use.
Email and communication tools – services we use to send emails, manage waitlists, or handle support (for example email providers and CRM tools).
Professional advisers – such as lawyers, accountants or auditors, where reasonably necessary in the course of their professional services to us.
Authorities or law enforcement – if required by law, regulation or court order, or to protect our rights or the rights of others.
Prospective buyers – if we are involved in a merger, acquisition or sale of all or part of our business, where personal data may be transferred as part of that transaction.
Where we use service providers that process personal data on our behalf, we ensure appropriate data processing agreements are in place to protect your information.
International data transfers
Some of our service providers and partners are located outside the European Economic Area (EEA) or may process data from multiple locations.
When we transfer your personal data outside the EEA (or the UK), we take steps to ensure it is protected, including by:
Using countries that the European Commission has decided provide an adequate level of protection; or
Putting in place appropriate safeguards, such as Standard Contractual Clauses, approved by the European Commission or relevant authorities.
You can contact us if you would like more information about the specific safeguards applied to your data.
How long we keep your data
We keep personal data only for as long as reasonably necessary for the purposes described in this Policy, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
In particular:
Contact and waitlist data – kept while we have an active relationship with you (for example, you are on a waitlist or receiving updates) and for a reasonable period afterwards, or until you ask us to delete it where we rely on consent.
Marketing data – kept until you opt out or withdraw consent, or until we decide to delete it as part of routine clean-up. We may keep a record of your opt-out request to ensure we respect it.
Technical and analytics data – kept in line with our Cookie Policy and the retention practices of our analytics providers, typically in aggregated form.
We may keep data for longer if necessary to comply with our legal obligations or to establish, exercise or defend legal claims.
How we protect your data
We take appropriate technical and organisational measures to protect personal data against unauthorised access, accidental loss, destruction or damage. These measures include:
Using reputable hosting providers with security controls in place.
Limiting access to personal data to people who need it for their roles.
Using passwords and, where appropriate, additional authentication measures.
Keeping software reasonably up to date and monitoring for potential issues.
However, no system can be completely secure. If you believe your interaction with us is no longer secure, please contact us immediately.
Your rights
Under data protection law (including the GDPR), you have a number of rights in relation to your personal data, subject to certain conditions and exceptions:
Right of access – to obtain a copy of the personal data we hold about you.
Right to rectification – to have inaccurate or incomplete data corrected.
Right to erasure – to ask us to delete your personal data in certain circumstances.
Right to restriction – to ask us to restrict how we use your data in certain circumstances.
Right to object – to object to our use of your data where we rely on legitimate interests or where we process it for direct marketing.
Right to data portability – to receive certain data in a structured, commonly used and machine-readable format, and to have that data transmitted to another controller where technically feasible.
Right to withdraw consent – where we rely on consent, you can withdraw it at any time. This will not affect the lawfulness of processing based on consent before its withdrawal.
To exercise any of these rights, please contact us at contact@quietfoundry.io. We may need to verify your identity before responding to your request.
You also have the right to lodge a complaint with your local data protection authority. In the Netherlands, this is:
Autoriteit Persoonsgegevens
Website: https://autoriteitpersoonsgegevens.nl
We would, however, appreciate the chance to address your concerns first, so please consider contacting us before approaching the authority.
Children
The Site is not directed at children and we do not knowingly collect personal data from children under 16. If you believe a child has provided us with personal data, please contact us and we will take appropriate steps to delete that information.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will update the “Last updated” date at the top of this page. If we make significant changes, we may also notify you by email (if we hold your contact details) or by a notice on the Site.
We encourage you to review this Policy periodically to stay informed about how we handle your personal data.
Contact Us
f you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Snyman Business Consulting (Quiet Foundry)
Email: contact@quietfoundry.io
Postal address: 120 Wijboschstraat, 5036BC, Netherlands